All Useful Shortcut Keys Of Microsoft Office 2026
Keyboard shortcuts are combinations of keys on a computer keyboard that Microsoft Office uses to carry out commands or operations. These shortcuts are an important tool in the Microsoft Office suite since they streamline repetitive tasks by condensing input sequences to a small number of keystrokes. Here are list of all useful Microsoft Office shortcut keys:
50 Useful Microsoft Word Shortcut Keys
1. Ctrl + A select all text in the current document
2. Ctrl + B toggle bold formatting on and off or bold the selected text.
3. Ctrl + C copy the selected text or object
4. Ctrl + D to modify the character formatting, open the Font dialog box.
5. Ctrl + E centers the text or line that is selected.
6. Ctrl + F to search for specific text, open the Find and Replace dialog box.
7. Ctrl + G to browse to a certain page, section, or line, open the Go To dialog box.
8. Ctrl + H to locate and replace specific text, press Ctrl + H to open the Replace dialog box.
9. Ctrl + I this key turns on/off italic formatting and italicizes the selected text.
10. Ctrl + J provides justification for the chosen passage or text.
11. Ctrl + K to insert a hyperlink.
12. Ctrl + L to align the selected text or line to the left.
13. Ctrl + M the paragraph is indented.
14. Carl + N to open a new, blank document.
15. Ctrl + O this key opens the current document.
16. Ctrl + P to print the document, press Ctrl + P to open the Print dialog box.
17. Ctrl + Q to remove paragraph formatting.
18. Ctrl + R to align the selected text or line to the right.
19. Ctrl + S to save the current document.
20. Ctrl + T to create a hanging indent.
21. Ctrl + U formats text to be underlined or to switch on/off underlining.
22. Ctrl + V pastes the text or object that has been copied or cut.
23. Ctrl + W to close the active document.
24. Ctrl + X selects the text or object and cuts it.
25. Ctrl + Y repeats the last action.
26. Ctrl + Z rolls back the previous action.
27. Ctrl + 1 to modify the line spacing and other paragraph formatting. This opens the Paragraph dialog box.
28. Ctrl + 2 to set double line spacing.
29. Ctrl + 5 to set 1.5 line spacing.
30. Ctrl + 0 (zero) to add or remove 12 points of space before the paragraph.
31. Ctrl + Alt + 1 to convert text to Heading 1 style.
32. Ctrl + Alt + 2 heading 2 style is applied to the text.
33. Ctrl + Alt + 3 heading 3 style is applied to the text.
34. Ctrl + F1 toggle the Ribbon display.
35. Ctrl + F2 to display the Print Preview box.
36. Ctrl + F4 to close the active document window.
37. Ctrl + F6 you can switch between multiple open Word documents.
38. Ctrl + Shift + L to add or remove bullet points.
39. Ctrl + Shift + F to change the font of the chosen text.
40. Ctrl + Shift + K adds a new comment to the text.
41. Ctrl + Shift + N to apply the Normal style.
42. Ctrl + Shift + M new comment is inserted.
43. Ctrl + Shift + P modifies the text selection's font size.
44. Ctrl + Shift + Q to switch the selection to the Symbol font.
45. Ctrl + Shift + S to open the Apply Styles task window.
46. Ctrl + Shift + T lowers an indent that hangs.
47. Ctrl + Shift + V the Paste Special command launches the Paste Special dialog box.
48. Ctrl + ] enlarges the text selection's font size.
49. Ctrl + [ reduces the selected text's font size.
50. Ctrl + Spacebar to remove manual character formatting.
You may greatly increase your efficiency when using Microsoft Word by using these shortcuts.
50 Useful Microsoft Excel Shortcut Keys
1. Ctrl + N creates a new workbook.
2. Ctrl + O opens the workbook.
3. Ctrl + S saves the workbook.
4. Ctrl + P prints the workbook.
5. Ctrl + C copies selected cells.
6. Ctrl + X cuts selected cells.
7. Ctrl + V pastes copied/cut cells.
8. Ctrl + Z undoes action.
9. Ctrl + Y redoes action.
10. Ctrl + F finds text within the worksheet. 11. Ctrl + H replaces text within the worksheet.
12. Ctrl + A select every cell.
13. Ctrl + Space select every column.
14. Shift + Space select every row.
15. Ctrl + Shift + "+" insert new worksheet. 16. Ctrl + Shift + L add or remove filters.
17. Ctrl + T make a table.
18. Ctrl + Page Up/Page Down navigate between worksheets.
19. Ctrl + arrow Keys navigate to the edge of data region.
20. Ctrl + Shift + arrow Keys select data to the edge of data region.
21. Ctrl + "-" delete worksheet.
22. Ctrl + Shift + "$" apply formatting for currency.
23. Ctrl + Shift + "%" apply formatting for percentage.
24. Ctrl + Shift + "#" format date format.
25. Ctrl + 1 format cells dialog box.
26. Ctrl + b Bold text.
27. Ctrl + I italicize text.
28. Ctrl + U underline text.
29. Ctrl + 5 Strikethrough text.
30. Ctrl + K Insert hyperlink.
31. Ctrl + 9 hide row.
32. Ctrl + 0 (zero) hide column.
33. Ctrl + Shift + "(" unhide rows.
34. Ctrl + Shift + ")"unhide columns.
35. Ctrl + Shift + "&" apply outline borders. 36. Ctrl + Shift + "_" remove outline borders. 37. F2 edit active cell.
38. Ctrl + R fill right.
39. Ctrl + D fill down.
40. Ctrl + Alt + V paste special.
41. Ctrl + ; (semicolon) enter current date. 42. Ctrl + Shift + ; (semicolon) enter current time.
43. Alt + E, S, V paste values.
44. Alt + E, S, F paste formats.
45. Alt + E, S, T paste transpose.
46. Ctrl + Shift + $ currency format.
47. Ctrl + Shift + % percentage format.
48. Ctrl + Shift + "#" date format.
49. Ctrl + 2 format cells dialog box (Number tab).
50. Ctrl + W the current excel workbook can be closed
You can work with Microsoft Excel more efficiently by using these shortcuts!
10 Useful Microsoft PowerPoint Shortcut Keys
1. Ctrl + N opens a new presentation.
By using this shortcut, you may quickly open the File menu and start a new PowerPoint presentation.
2. Ctrl + O opens an existing presentation.
On access a PowerPoint presentation that has already been saved on your computer, use this shortcut.
3. Ctrl + S saves the active presentation.
By using this shortcut, you can save your work without accessing the File menu or clicking the save symbol.
4. Ctrl + C copies the selected text or object.
Use this shortcut to copy text, images, or objects in your presentation. Then, use Ctrl + V to paste it somewhere else.
5. Ctrl + X cuts the selected text or object.
This shortcut removes the selected text or object from its original location, just like copy does. Then, use Ctrl + V to paste it somewhere else.
6. Ctrl + V pastes the copied or cut content.
Use this shortcut to insert text into the desired place inside your presentation after copying or cutting it.
7. Ctrl + Z undoes the last action.
This shortcut lets you easily reverse the previous action you took in your presentation if you make a mistake.
8. Ctrl + Y redoes the last undone action.
You can rapidly return to the prior state using this shortcut if you've undone an action and wish to redo it.
9. Ctrl + B bolds the selected text.
To make the selected text bold without having to go to the formatting options, use this shortcut.
10. Ctrl + U underlines the selected text.
This shortcut highlights the selected text without having you to utilize the toolbar, just like bold does.
With the help of these shortcuts, you can accomplish PowerPoint activities much more quickly and effectively. To become proficient, don't forget to practice them. Please don't hesitate to ask specific questions or for more shortcuts!
10 Useful Microsoft Outlook Shortcut Keys
1. Ctrl + N opens a new email message.
2. Ctrl + R replies to the selected email.
3. Ctrl + F forwards the selected email.
4. Ctrl + Shift + M creates a new message in a new window.
5. Ctrl + Shift + A creates a new appointment.
6. Ctrl + Shift + C creates a new contact.
7. Ctrl + Shift + L creates a new distribution list.
8. Ctrl + Shift + Q creates a new meeting request.
9. Ctrl + 1 switches to Mail view.
10. Ctrl + 2 switches to Calendar view.
Keep in mind that the shortcuts may differ based on your operating system and Outlook version.
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